Restructure Health and Facilities Management

Question: Discuss about the Restructure Health and Facilities Management. Answer: Introduction: The main aim of the report is to establish health and safety management at work place. It helps in setting reasonable responsibilities of management while considering the legal, moral and economic aspects at work place. It is an essential practice undertaken to ensure the health and safety of the employees which may lead to illness, accidents, etc. (Construction, 2016). Consultation with employees ensures an effective health environment at a work place. It helps in focusing upon any health issue that is related to the health and safety welfare of the employees. It helps in promoting a healthy work environment and ensures that everyone has received an opportunity regarding the health and safety policies and guidelines. The result can only be attained with mutual cooperation in between the management and employees. As per the Intergovernmental Agreement for Regulatory and Operational Reform in Occupational Health and Safety it is mandatory to follow the work safety and health rules. Consultation arrangements with the workers include information related to information regarding health and safety information. It is more effective and recommendable job to appoint consultation arrangements frequently in order to understand workers opinion (Hughes Ferrett, 2013). It is recommended to appoint a health and safety representative to arrange the systematic consultation arrangements recognized to go with the workers and the work place. It can be carried through regular scheduled meeting in between the management and the workers. Team meeting is a most effective method to discuss the agenda related to health and safety measures. One off meetings and face to face meetings is essential to be arranged for discussing the health and safety at workplace (Occupational Safety and Health Regulations 1996, 2016). The issues faced by the employees are discussed in the open meetings. It helps the management to formulate a more concrete plan to resolve the issue raised by the employees. Employees should be given a platform to raise the problem they face in an organization related to health and safety. Highlighting the core issue will benefit the organization on a long run. Health and safety is the primary issue in an organization essential to be considered in order to retrieve maximum benefit. Majority of issues related to health and safety can be resolved through open discussions. Management has an obligation to understand the issues bought into consideration that is affecting the workers (Department of Commerce, 2016). Decisions related to health and safety is formulated by the top management as per the necessary requirements in an organization. Final policies are communicated through the notice issued at the place of work. It is necessary to create awareness among the workers related to newly framed policies. The outcome is communicated by the designated employees union head that is in direct touch with the employees (Stranks, 2010). The following assessment is related to identification of hazardous activity in a property industry. It examines the information related to the hazard and safety measures. It sets the responsibility of each individual who is responsible to set the objectives while measuring the risk. An expert is appointed to seek advice related to the property industry (Public consultation, 2016). The main hazard facility of an Occupational Health and Safety Regulations 2007 sets the legal duty of the facility operator and management while operating a facility efficiently. In order to operate a facility an operator needs to submit a safety case. The guidelines mentioned in the safety case help the operator in identify the potential risk associated with the facility. The document also carries additional information related to the factors that may cause major amount of risks due to any external conditions (SAFE WORK AUSTRALIA.2016). The result of the hazard identification includes: Identification of the major event which can occur at the facility irrespective of the safety control measures. It gives sufficient amount of knowledge to employers and employees in order to prevent the harm caused by the activity. It provides a foundation for recognizing, calculating, and the measured risk involved in the process illustrate proper relations amid danger and potential effect of it (Department of Commerce, 2016) It gives an organized documentation regarding identified hazards and major risks associated with the facility. The hazard recognition procedure is supposed to be feasible as per the requirement in a facility. Planning, organize a fresh view of a change bought to an organization A facility should recognize a fresh view to be taken related to any presented information and one should not assume any new knowledge without prior information. the systematic data is given to the person who requires it. Group workers and team is involved in order to make an appropriate decision. Doubts are clearly recognized and documented for the future analysis. All the data related to the hazard identification is documented for the future reference. It is frequently used as a live document by the authority. Procedure for risk measurement and control measures: It is advised to identify the existing control measures make sure that all feasible steps to reduce the risk are considered to avoid the risk It is necessary to recognize possible added controls measures. Sufficiency evaluation of various control measurement is recommended to identify the risk control process. Identify possible supplementary control measures. organize routine standards undertaken and procedural audit. Implementation of new measures in the facility: Hazard must be properly understood and acted upon to reduce the amount of risk associated with it. The operator has to utilize the output related to the hazard identification to minimize the effect of risk It is important to determine the Safety Assessment to measure all the risk associated and to be discussed. To offer hazard consciousness instructions to employees. It ensures that workers have enough information of hazards to carry out their role carefully. The hazard register ensures the process of updating related to the information of hazards and facility information. Efficient and viable tools to be undertaken in order to assess the risk and control the amount of danger pertaining to it (Model Work Health and Safety Regulations, 2016). External expert health and safety advice: It is mandatory to appoint an appropriate qualified personto counsel on matter affecting the health and safety employees. In case if there is no one with an appropriate set of skills to guide on health and safety. It is suggested to hire a legal advisor to seek advice in an appropriate manner. It's alike to utilizing a lawyer or an accountant to seek expert advice (Getting the right advice, 2016). Duty of the legal experts is as follows: Creating, sustaining or improving a systematic work environment identifying, eliminating or calculating workplace hazards they should try to eliminate the hazards involved in the facility while calculating the risk involved to take samples of the work place from time to time in order to measure the risk and ensure healthy and safe environment Recommendation Elucidate Health and Safety Responsibilities in the organization in a relevant manner. Aim to achieve the result through the formulated plan. Promoting the interest of individual worker is recommended while formulating the policies. Strengthening the inspection process and working condition to avoid the future risk. Strengthening the internal capacity of the construction site. Property industry believes in safe work environment to be the major focus in a business. Construction at the site should not pose harm on the health and safety of the workers as well as the people who are using it. Safety officer has a duty to safeguard the interest of the workers. The improvement is implemented through consultation with workers, stakeholders etc. Harm of any kind is reported to the management to avoid future consequences (WHS/OHS acts, regulations and codes of practice, 2016). Health and safety management systemis a process used by an organization to decrease the amount of risk associated with the injury at the workplace. It is conducted by identifying, assessing and controlling various risk associated with the job (Real estate, 2016). Responsibilities of the following personnel while dealing with risk: Top level management Formulation of policies related to the safety and hazard after consulting with the employees Manager Implementation process: there role is to implement the policies in an effective manner to seek the desire result Low level manager To seek the desired result by keeping a regular check on day-today operations. workers To follow the guidelines as per the information given to them. They have a right to express their views related to any change. Financial and human resource helps in effective implementation of health and safety provisions. Human resource helps in coordinating with the effective tools related to implementation of policies. Whereas financial resources help in providing funds for scheming efficient safety measurement program. GAP analysis There is a wide gap in between the policies formulation and achievement of goals. There is a necessity to implement the policies in a careful manner in order to procure the maximum benefit. There should be an equal coordination in between the resources allocated and their utilization while assessing the goals. The health and safety measurement tools need to be established in coordination with the goals of an organization (Emerald Group Publishing Limited, 2015). Health and safety induction program is enforced in an organization through the safety measurement tools undertaken while compiling the guidelines related to training program Work health and safety license is introduced while establishing a WHS allied requirement details is recorded in order to establish relationship. Awareness related to emergency procedures and other contact details are established. The requirements related to new staff are introduced while establishing relationship with each individual activity to be conducted in future (Model Codes of Practice, 2016). All the identified training needs are recorded. Health and safety framework is effectively enforced as per the rules and guidelines formulate by the management as per the requirements. Health and safety measurement frameworks evaluated with the current development at the workplace. It helps in keeping a record for future reference. A systematic record helps in avoiding the future risks associated with the object. Facility quality system framework guarantees equal rights to each individual associated with the organization. The record need to be utilized in an effective manner to decrease the future injuries in a process All the risk associated with a process needs to be recorded systematically in a register moreover it helps in reducing the future casualties. It helps in identification of the pattern which are affecting the smooth functioning. The supervisor gets an idea related to pattern of hazard occurred at the site. Improvement in health and safety measures is necessary to be adopted in order to accelerate the growth in an organization. Work health safety motive is to ensure the safety of the workers in an organization. Improvement of inline management framework ensures the quick achievement of objectives in a systematic manner. This not only help in achieving objectives but help in synchronizing the desired targets. Health and safety legal compliance is maintained in order to achieve synchronization in between the various goals and objectives with the legal framework. It is the mandatory duty of a property industry to follow the guidelines as assimilated by the legal body in order to achieve the desired goals. The government has made it compulsory to follow the required framework as mentioned in the legislation. Procedural guidelines are the basic necessity of an organization to ensure the work and health safety. References Construction. (2016). (Online). Retrieved from: https://www.safeworkaustralia.gov.au/sites/swa/whs-information/construction/pages/construction Accessed on: 4/11/16 Department of Commerce. (2016). (Online). Retrieved from: https://www.commerce.wa.gov.au/worksafe Accessed on: 4/11/16 Emerald Group Publishing Limited. (2015). Built Environment and Property Management: A Focus on Australia. Emerald Group Publishing Getting the right advice. (2016). (Online). Retrieved from: https://www.worksafe.vic.gov.au/safety-and-prevention/health-and-safety-topics/professional-ohs-advice Accessed on: 4/11/16 https://www.safeworkaustralia.gov.au/sites/swa/model-whs-laws/model-whs-regulations/pages/regulations Accessed on: 4/11/16 Hughes, P. Ferrett, E. (2013). International Health and Safety at Work: The Handbook for the NEBOSH International General Certificate. Routledge Model Codes of Practice. (2016).(Online). Retrieved from: https://www.safeworkaustralia.gov.au/sites/swa/model-whs-laws/model-cop/pages/model-cop Accessed on: 4/11/16 Model Work Health and Safety Regulations. (2016). (Online). Retrieved from: Occupational Safety and Health Regulations 1996.(2016). (Online). Retrieved from: https://www.commerce.wa.gov.au/worksafe/occupational-safety-and-health-regulations-1996 Accessed on: 4/11/16 Public consultation, (2016). (Online). Retrieved from: https://www.safeworkaustralia.gov.au/sites/swa/about/consultation/pages/consultation Accessed on: 4/11/16 Real estate. (2016). (Online). Retrieved from: https://www.worksafe.vic.gov.au/safety-and-prevention/your-industry/real-estate Accessed on: 4/11/16 SAFE WORK AUSTRALIA.2016. (Online). Retrieved from: https://www.safeworkaustralia.gov.au/sites/swa/about/publications/pages/quicksearchresults?PublicationType=National%20Standards Accessed on: 4/11/16 Stranks, J. (2010). Health and Safety at Work: An Essential Guide for Managers. Kogan Page WHS/OHS acts, regulations and codes of practice. (2016). (Online). Retrieved from: https://www.business.gov.au/info/run/workplace-health-and-safety/whs-oh-and-s-acts-regulations-and-codes-of-practice Accessed on: 4/11/16